Category Archives: HAJET Meetings (Upcoming)

HAJET Meetings (Upcoming)

Fall Meeting 2013: Asahikawa

2013 HAJET Fall Meeting
Asahikawa October 18th – 20th

Hello, everyone! That’s right, it’s that time again – the HAJET Fall Meeting is just around the corner! This year, we’ve chosen to hold it at Asahikawa, the second largest city in Hokkaido. Boasting major roads, the fanciest train station in the prefecture, and its own airport, this meeting should be considerably easier to get to. For those of you who were hoping to take advantage of the last of the warm (?) weather, there’s plenty to do in and around the city! Asahikawa Zoo, known for its unique style, is a tourist favourite. If you don’t mind a bus/car ride, Sounkyo – an onsen-filled gorge with rafting (too cold?) and waterfalls (less cold) to view – is within an hour away. There’s also Asahidake to hike, but the top may be entirely covered in snow by that point. Check the conditions first! If the great outdoors aren’t calling – or it’s much colder than usual – Asahikawa’s shopping and lovely art museums are within walking distance of the train station.
As always, we have a number of informative seminars for you to attend, with plenty of events to keep you busy in the evening. For all you veterans and for those of you looking to attend your first HAJET meeting, we hope to see you there!


Friday, October 18th

6:00 pm (onward) – Check-in (For those staying at the Fujita Kankou Washington Hotel.)
7:00 – 8:00 pm – Workshop I: “What’s Going On: Social Issues in Japan ” (Tessa Moxey)
8:30 – 9:00 pm – Welcome Kanpai
9:00 – 10:30 pm – PC Meeting

Saturday, October 19th

8:00 – 9:00 am – Breakfast*
9:30 – 11:00 am – General Meeting
11:00 am – 12:00 pm – Workshop II: “Surviving Hokkaido – Winter Edition” (Taylor Read & Nate Vandeweerd)
12:00 – 1:00 pm – Lunch*
– Free Time –
7:00 – 9:00 pm – Enkai (MORROW’S)
9:30 – 11:30 pm – 2nd Annual Pub Quiz

Sunday, June 30th

8:00 – 9:00 am – Breakfast*

* Breakfast and lunch on either day are not provided.
For those of you who need accommodation, we’ve reserved rooms at the Fujita Kankou Washington Hotel, which is located right across from the train station. Single rooms are 6,500¥ per night; and the cozy, beds-together-yet-separate double rooms are slightly cheaper, at 5,500¥ per person, per night. Parking is 700¥ per day. You can choose your room type on the RSVP form, should you have a preference. For those of you looking to get a double, please be sure to say who you’d like to room with! Of course, there are cheaper options available for those of you who would like to find your own accommodations. Please also be aware that should you miss the RSVP deadline, I will not be able to guarantee you a space at the hotel, so be sure to be on time!
The access map and Japanese website for the hotel can be found here:
For those of you who would prefer an English map, try a travel website, like this one:


For those of you who will be arriving on Friday evening, Tessa Moxey will be offering a seminar entitled “What’s Going On: Social Issues in Japan”. For those of you who are finding it difficult to make sense of the social activism and human rights issues present in the country, then this seminar will provide a useful overview of things you should know. In Ms. Moxey’s proposal, one line stuck out at me: “I know in my first year I found it really difficult to differentiate between what was culture and what was not ok (human rights wise). I feel it would be worth exploring this in the context of a few key social issues that Japan is currently grappling with.” If that strikes a chord with you, then please sign up for this special workshop!
After the General Meeting on Saturday, Taylor Read and Nate Vandeweerd will be leading the second seminar in our popular “Surviving Hokkaido” series. Naturally, with winter fast approaching, this seminar will focus on getting you, your house and your car ready for the most relentless and unforgiving season in Hokkaido. Having emerged victorious from a particularly rough battle against the elements, Mr. Read and Mr. Vandeweerd are looking forward to sharing their hard-earned knowledge with anyone worried about staying safe and warm this winter.
* Seminar locations are currently TBA. Please be patient!


As per HAJET tradition, this Fall Meeting will, naturally, be hosting a Costume Contest to raise money for HEC. Entering the contest is free, and you can (maybe) win fabulous prizes – or at the very least, the honour of a fancy title – in the following categories:
– Most Original
– Most Beautiful
– Scariest
– Funniest
– Looks Like He/She Spent Hella Time Making It
Of course, you won’t be restricted to just these categories! Ballots run at 100¥ per, and you will be able to add a new voting category for a similar price. (Please note that these prices are subject to change.)
But what, you may be wondering, is this year’s theme? It is…

Winter Is Coming.

While the phrase has been made immortal by the Game of Thrones series, let your imagination run wild with this one! Your options are endless. (And not restricted to swords and chainmail, but bonus points for coming with those.)


For this year’s enkai, we will be at MORROW’S – an unusual enkai spot, with a mix of Western-style dishes. It will be 3,500¥ per person for 5 courses and a 90 minute all-you-can-drink plan. Please note that the above price is for 50 people or more. Should the reservation be for less people, the price of the enkai may change. While I doubt this will be the case, be sure to ask all your friends to sign up for dinner!
If you have any dietary restrictions, please be sure to note that on the RSVP form. While we will be able to accommodate vegetarians, since this is a set enkai menu, I don’t think I will be able to ensure that the food will be vegan.


Due to overwhelming demand, this year will mark the return of the Pub Quiz! This is still in the planning stage. You can expect the participation fee to be about 500¥ per person, like last year, I believe. This is, naturally, in conjunction with an all-you-can-drink plan at a local bar. The location is the Den. It will be ¥2000 for a nomihodai from 9:30 for two hours and after that it will be pay as you drink. (It’s usually ¥2,500, so he is doing us a bit of a favour!) Plus he is limiting the people coming into the bar, so we can do the quiz relatively peacefully and sitting down! We can be served drinks at the tables, so everyone will have a chance to get their money’s worth!


PA One on Ones
As always, Holly Long will be available during the weekend to speak privately with JETs who have questions or concerns to be addressed. If you would like to meet with Holly, please email her at with the following information:
1) Name:
2) JET Year:
3) BOE / Base School:
4) Detailed Question(s) :
Please be sure to send your requests by October 16th!


For any of those who need receipts for your contracting organizations, please select the appropriate option on the online RSVP form. If you have forgotten to ask for a receipt, or need to make changes to your selection (itemized vs. non-itemized), please feel free to let us know.

For any questions, concerns or comments, please contact Rosalind Corner at Remember that many contracting organizations can help you either with funding to attend the event, or time off to travel. Be sure to talk to your supervisor as soon as possible about the meeting, and keep in mind that we have a Japanese Information pack specifically for that purpose. If you need the information pack sent to your contracting organization, please email us, or select the option on the RSVP form.


RSVP Deadline: Thursday, October 10th to

For those needing accommodation, please reply early!

2013 HAJET Fall Meeting Email Back Form

2013 HAJET Fall Meeting Packet – JP

2013 Fall Meeting Request Letter – JP

No more submissions accepted at this time.

HAJET Winter Meeting 2013

This year’s HAJET winter meeting is almost upon us. Please come and join us for our coldest seasonal meeting in the world renowned ski resort of Niseko! In addition to the usual workshops, meetings and social events, you’ll have plenty of time to chill out on the slopes and practice your pizza carving. If adrenaline pumping snow sports aren’t for you, Niseko has plenty to offer in terms of cuisine, cute little coffee shops, and slower paced ways to enjoy the snow.  Check out the area at

Please note that some contracting organizations are willing to pay for your attendance at winter meeting, or allow you to take special leave rather than annual leave, so please be sure to talk to your contracting organization ASAP, perhaps making use of the Japanese information packet.

Please find below all necessary information, and as ever, please don’t hesitate to contact us if you have any questions at

RSVP deadline is February 3rd.

Date: March 1st – 3rd.

Location: Niseko

Hotel: Freedom Inn


  • One night: 6900 yen per person (including one breakfast).
  • Two nights: 12900 yen per person (including two breakfasts).


  • The Freedom Inn is a boutique hotel, with a non-standardized range of rooms. The rooms available are a mix of twins, doubles, and group rooms. If you have a serious room requirement (e.g. married couples), please let us know in the queries box at the bottom of the page. Your understanding and co-operation is appreciated.


  • Free!

Transport from station:

  • A shuttle bus service is available from Kutchan station UNTIL 10pm.
  • After 10pm, you will need to make your own way to the hotel. Taxis are readily available.
  • On Saturday, transport to and from the evening venue will be provided.


N.B. Unless otherwise stated, all events will be held at the Freedom Inn.

Friday 1st March

4-8pm: Check in
8-9pm: Workshop 1: What to expect at the school year’s end.

Speaker: Lena Leray

9-10pm: Workshop 2:  Creating a safe space in your school.

Speaker: Andromeda Winters

10-10.15: Welcome/ Kanpai
10.30-11.30: PC Meeting (current and new prefectural council members only).

Saturday 2nd March

9-10pm: General Meeting
10-6pm: Free
6.30-8.30: Dinner

Location: Jam Cafe Bar

Price: 2500 yen

8:40: Return bus to hotel.
9.30-12am: Fundraising Concert

Location: Jam Cafe Bar

Price: 1000 yen

12 am: Return bus to hotel.

Sunday 3rd March

10a.m: Check out.


People who will be staying at the Freedom Inn must send the accommodation fee, via bank transfer to the details below by February 3rd. (Don’t forget to RSVP here too!)

Freedom Inn Bank Details:

English Language Account
Bank Shinsei Bank
Branch Main Branch
Account Name Eastern Mountain Planning, Inc.
Account Number 6272626
Account Type Futsu (Savings)
Japanese Language Account
Bank 新生銀行
Branch 本店
Account Name イースタン マウンテン プランニング株式会社
Account Number 6276302
Account Type 普通


People who don’t require accommodation, but will be coming to meetings (free for members, 500 yen for non members), dinner or the live music concert, can pay our treasurer, Stacey on the day.

If you RSVP yes to dinner, we will be making a booking in your name. If you cannot attend, it is your responsibility to cancel your booking and you may still be accountable for payment.

The RSVP deadline has passed.